A New Compliance Strategy
Many highly-regulated companies such as Pharmaceutical and Medical Device Manufacturers find that maintaining their training records with traditional spreadsheets is unmanageable, particularly as they are growing. This coupled with paper usage, printing and storage presents a significant time and cost burden.
However, a trend is forming in the way these companies are identifying a need to implement a different way of managing compliance training, risk and document control procedures. As a part of their compliance strategy, companies are including a technology solution to manage this, incorporating it into a wider strategy, including cost, time and environmental management.
The new compliance strategy is developed to address three challenging areas facing many manufacturers:
- Health and Safety
The key premise is to ensure everyone is trained and compliant, providing the grounds to build a culture of compliance, where everyone across the workforce is involved.
Another challenge to address is the need to easily demonstrate that anyone ‘standing in’ for an absent member of staff is also compliant in that role.
Paper-based and spreadsheet tracking methods are far too difficult to maintain, whereas automated systems are clearly a more ideal solution to improve tracking.
Cost, Time & Environment
A recent UK study found that companies who are falling behind tend to print documents just to get them signed. This leads to processes being delayed because of the need to collect these signatures,
A study by YouGov indicates that UK businesses waste more than £42.2 million per day searching for documents.
Due to these costs and poor productivity, there is a growing trend towards the use of digital signatures on the factory floor.
The capture of signatures on tablet devices is allowing companies to not only reduce costs but also improve overall efficiency in the collection of signatures and improved security of important data.
Companies who have implemented a technology solution to monitor document control are saving up to 7 hours per day in staff time compared to paper-based processes.
The main costs associated with printing are:
- Paper usage
- Ink drums and cartridges
- Lost productivity through search and signing documents
- Paper storage and maintenance
Developing a new compliance strategy is no-easy task and considering tangible and intangible costs adds extra complexity to the mix.
However, to simplify it somewhat, we can deduce that focusing on the removal of paper and spreadsheet tracking for Quality, Environmental and Health and Safety will significantly reduce costs and improve overall compliance rate.
Learn how Bemis Healthcare Packaging have drastically improved their compliance rate in this short video.